Importing, Exporting and Maintaining CalendarsWhile local files are just one among many other resources that can be used by KOrganizer, they are the most convenient way to share calendars, save copies, or import items from your old calendar program.
If you have an iCalendar or vCalendar file, and you would like to import it, choose the → → menu item. KOrganizer will ask you if you want to Add as new calendar, which adds the calendar file as a new local file resource or Merge into existing calendar, which merges the calendar items into an existing resource.
A good time to do this would be if you received a vCalendar with a few entries via email, for instance, or if you are planning to import your calendar from another application. In the latter case, the first thing to do is to use that application to export the calendar data in one of the formats above, or use a tool to convert from the application's native format.
You can export your data as an iCalendar file, which is supported by most scheduling applications. KOrganizer will export all calendar items from the enabled (checked) resources which are not filtered out (let's call these items “active” items). In other words, if you cannot see a calendar item, it won't be in the exported file. To filter out the undesired items before exporting them, you can create filters. Filters are even more effective if you classify your events and to-dos with tags. To enable and disable resources, check or uncheck the resource box in the Calendar Manager sidebar.
To export all your “active” events, to-dos and journal entries (independent of to what resource they belong) as a new iCalendar file, choose the → → menu item. The Save As dialog will pop up. Enter the file name and location for the new file to complete the export action.
Contemporary computers have ample storage space. However, if you synchronize your KOrganizer calendar with a limited-memory machine like the Palm device, you will find archiving useful. The performance of KOrganizer can also become worse when there are many events. To archive old items, follow the procedure below:
Choose the → menu item.
Fill in the date in Archive now items older than field or use the Calendar Widget to choose the date. Alternatively, you can automatically archive all items older than a certain period of time.
If you have chosen archiving, you must also provide a filename for the archive in the Archive File field. If you want to re-use an older archive file, press the Open file dialog button and find an existing archive. The entries will be added to the file, so any item already in the file will not be modified.
Archiving will keep all old items in a file, including completed to-dos. But if you do not want to keep completed to-dos at all, choose the → menu item to remove all the completed to-dos from your active resources. If you want to keep your completed to-dos, but do not wish to view them in the to-do lists, consider filtering them out instead of purging them.