Chapter 7. KOrganizer Configuration

Full name is initially set to “Anonymous” with an email address of “nobody@nowhere”. You can change your name by directly entering it here. This name will be displayed by default as Organizer in to-dos and Events.

Email address will be used to identify the owner of the calendar. When another person opens your calendar or events, he/she will not be able to modify it because it will be read-only.

This option allows you to select the way an email is attached to an event. You can attach an email as the complete email including attachments, the email excluding attachments or only a link to the email.

Note that attaching an email without attachments might invalidate its signature.

When you check Confirm deletes box, KOrganizer will ask you to confirm each deletion. If this is not checked, KOrganizer will not ask before deleting events.

This option lets you choose between adding new items to the default calendar or making KOrganizer ask you which calendar should be used to save each new item.

Kolab2 server specificity: It is recommended to choose Be asked which calendar to use, if you intend to use the shared folder functionality of the Kolab server. This will allow you to keep control of which information is available only to you, and which information is published in the shared folders.

Select the time you start your day from the drop down list. It could be the time when you usually get up, or the time when you start working. This setting does not prevent you from adding or viewing items before this time, it just sets the time that will be displayed by default on the top of the calendar view. Use the scrollbar to display earlier or later events in the Agenda view.

Select your country from the drop down list, or if it is not listed, select (None). If your country is selected, KOrganizer will recognize and display its important dates and holidays in the calendar view.

The options Daily starting hour and Daily ending hour let you specify when your working day starts and when it ends. KOrganizer sets the working hours apart by marking them with a different color from the non working hours, holidays and non working days.

Additionally, you have check boxes beside each day of the week. Check the week days that are working days for you, in order to mark the working hours in these days. Checking Exclude holidays prevents KOrganizer from marking the working hours for the holiday days in the region defined in the Use holiday region drop down above.

Select the first day of each week. Normally, you can ignore this since it is set in your locale.

Select the default start time for events from the drop down list. When you choose New Event from the Actions Menu, or create an event in some other manner such that KOrganizer cannot guess when you would like your event to start, KOrganizer will put this hour in the start time editor as the default value.

Select the default duration for events using the spin box. When you choose New Event from the Actions Menu, or create an event in some other manner such that KOrganizer cannot guess its duration, KOrganizer will use this as the default value.

Select a Default reminder time to determine how long before the actual event's scheduled time the reminder will activate.

Set a file to be used as the default sound file for new reminders. You can always specify another file in the Advanced Reminder accessible from the event or to-do editors.

Check the next two boxes if you want to enable reminders for all newly created events or to-dos. You can always turn-off the reminders in the editor dialogs.

This option allows you to change the number of days shown by the Next x Days menu item in the Go menu.

If your summary for an event is longer than would fit in the current View, the remaining characters are not displayed. Check Enable tooltips for displaying summaries if you want the full summary displayed when hovering the mouse pointer over the appointment for a few seconds.

Check this box so that to-dos will use tag colors and not colors specific to their due, due today or overdue state.

If the Show items that recur daily box is checked, the days containing daily recurring events are shown in bold typeface in the Date Navigator.

If the Show items that recur weekly box is checked, the days containing weekly recurring events are shown in bold typeface in the Date Navigator.

Check this box to show the days containing to-dos in bold typeface in the Date Navigator when in To-do view.

Check this box to show the days containing journals in bold typeface in the Date Navigator when in Journal view.

If the Week numbers select a work week when in work week mode box is checked, clicking on the week numbers along the side of the Date Navigator will navigate through work weeks rather than through normal 7-day weeks.

By using this you can control the height of the rows in the Agenda view.

Check this box to display icons (reminder, recursion etc.) in Agenda view items

This check box toggles the display of to-dos in the Day, Week and Month views in the Agenda view. If you have too many to-dos which have a due date associated, you may want to turn them off to avoid clutter.

This check box toggles on or off a red line in the Day or Week view indicating the current time (Marcus Bains line). This line gives you an indication of how much time is left e.g. until a meeting takes place.

This check box toggles on or off the seconds on the current-time line (Marcus Bains line).

Check this box to start the event editor automatically when you select a time range in the daily and weekly view. To select a time range, drag the mouse from the start time to the end time of the event you are about to plan.

Select the Tag inside, calendar outside option if you would like to draw calendar items in their associated tag's color, with the item's border drawn in the color of its calendar.

Select the Calendar inside, tag outside option if you would like to draw calendar items in their associated calendar color, with the item's border drawn in the color of its tag.

Select the Only tag option if you would like to draw calendar items (both inside and border) in the color of their associated tag.

Select the Only calendar option if you would like to draw calendar items (both inside and border) in the color of their calendar.

Please use the Colors and Fonts configuration page for setting these colors.

Check this box if you want Agenda view's background to be filled with a different color on days which have at least one all day event marked as busy.

Please look in the Colors configuration area to select the Agenda view background busy color of your choosing.

Select if all calendars should be merged into one Agenda view, each calendar should be displayed in its own Agenda view or if each view should be available via tabs. The side by side view can be customized with Configure View from the context menu.

Use the first four check boxes to display the time, icons (reminder, recursion etc.), to-dos or journals in Month view.

Check this box if you want Month view's background to be filled with a different color on days which have at least one all day event marked as busy.

Please look in the Colors configuration area to select the Agenda/Month view background busy color of your choosing.

Configure the colors for the Month view as in Agenda view.

If you enable this option, all completed to-dos will be always grouped at the bottom of the To-do List.

If you check this box, KOrganizer will automatically add a journal entry for every completed to-do.

This button opens the Select Color dialog, allowing you to select the holiday color. The holiday color will be used for the holiday name in the Month view and the holiday date in the Date Navigator.

This button opens the Select Color dialog, allowing you to select the Agenda view background color.

This button opens the Select Color dialog, allowing you to select the Agenda or Month view background busy color. This color is only used when the option for drawing busy days with a different color is set in either of these views.

This button opens the Select Color dialog, allowing you to select a color for the current-time (Marcus Bains) line.

This button opens the Select Color dialog, allowing you to select the color of the working hours background in the Agenda view.

This button opens the Select Color dialog, allowing you to select the to-do due today color.

This button opens the Select Color dialog, allowing you to select the to-do overdue color.

This group allows you to assign a color to each tag. Select a tag in the drop down list, and press the button to open the Select Color dialog, allowing you to select the color for that tag. Depending on the view preferences, this color will be used to mark events and to-dos which bear this tag in the Agenda and Month views.

This group allows you to assign a color to each resource. Select a resource in the drop down list, and press the button to open the Select Color dialog, allowing you to select the color for that resource. Depending on the view preferences, this color will be used to mark events and to-dos which are stored using this resource in the Agenda and Month views.

Press this button to pick the font, font style and size for the time bar.

Press this button to pick the font, font style and size for the Month view.

Press this button to pick the font, font style and size for the Agenda view (Day, Week and Work Week views).

Press this button to pick the font, font style and size for the Marcus Bains line (a colored line in the Agenda view indicating the current time).

Enable this option if you wish your Free/Busy information to be uploaded automatically. Note that you may skip this option and choose to mail or upload your Free/Busy information via the Schedule menu of KOrganizer.

If your application is setup to work as a KDE Kolab client, this is not required. The Kolab2 server can take care of publishing your Free/Busy information and manage the access to it from other users.

If you choose to publish your information automatically, you can configure the interval of time in minutes between each upload.

Configure the number of calendar days you wish to be published and available to others

Enter the URL for the server on which your Free/Busy information will be published. Ask the server administrator for this information.

Kolab2 server example: webdavs://kolab2.com/freebusy/joe@kolab2.com.ifb

Enter the login information relative to your account on the server

Kolab2 server specificity: your registered UID (Unique IDentifier), by default, would be similar to your email address on the Kolab2 server but it may be different. In this case enter your UID. Ask the server administrator about your UID if you do not know it.

Enter your password (server login password) here.

Check this option if you want KOrganizer to remember your password and skip asking you each time it uploads your Free/Busy information.

Automate the process for retrieving other users free/busy time. Fill in the server information section below to enable this option.

This setting lets you change the name of the file which will be fetched from the server. If you check this option, it will download a free/busy file called user@domain.ifb, else it will fetch user.ifb. Ask the server administrator if you are not sure about how to configure this option.

Kolab2 server specificity: If you are configuring KOrganizer as a component to a KDE Kolab client (Kontact/Kolab) you have to check this option.

Enter the URL for the server from which your Free/Busy information will be fetched. Ask the server administrator for this information.

Kolab2 server example: webdavs://kolab2.com/freebusy/

Enter the login information relative to your account on the server.

Enter your password (server login password) here.

Check this option if you want KOrganizer to remember your password and skip asking you each time it fetches the free/busy files.