Entering Data

Entering data into a cell can be as simple as selecting the cell, typing your data, then pressing Enter or moving the selection to another cell with one of the arrow keys. Depending on how you enter the data, Calligra Sheets will interpret it as a number, date, time or text:

  • Numbers are entered in the obvious way; 123, -123, 456.7 or in scientific notation -1.2E-5.

  • Dates should be entered in your System format, as defined in the System Settings in Locale Country/Region & LanguageDate & Time tab. If, for example, you are using the DD/MM/YYYY form you should enter 30/03/2012 for 30th March 2012. Leading zeroes can be omitted from the day and month fields and only the last one or two digits of the year need to be entered if the date is in the current century, for example 9/1/9 for 9th January 2009.

  • Times should also be entered using the System format. For example if you are using a 12 hour clock then enter times in HH:MIN am|pm or HH:MIN:SS am|pm format such as 9:42 am or 10:30:52 pm.

  • Calligra Sheets defines any input data as text if it cannot recognize the data as being a number, date or time.


By default, Calligra Sheets right justifies numbers, dates and times within a cell and left justifies anything else. This can be a useful guide to whether you have entered a date or time in the correct format. But remember that how items are displayed can be changed by altering the cell format.

The main text entry box in the Cell Editor tool options provides an easy way of editing the contents of a selected cell. Press Enter or left click on the green tick mark when you are happy with what you have entered, or click on the red cross to cancel your edits.

Generic Cell Format

Calligra Sheets uses the Generic cell format as default. As long as this format is used, Calligra Sheets autodetects the actual data type depending on the current cell data. For example if you enter some text into a cell and later enter a number into the same cell, Calligra Sheets automatically interprets the new data as a number. If you want to define the type of data yourself, you can explicitly set it in the cell format. You can change the format back to Generic at any time.